Consultancy Opportunity at NEMA: Experienced Administrative Assistant

The Danish and Swedish governments are supporting the National Environment Management Authority (NEMA) via the Environment Support Programme (EPS) to implement part of its current Strategic Plan.

NEMA is seeking to engage a highly experienced Administrative Assistant to provide administrative, clerical, and secretarial services to EPS.

Duties:

• Develop and maintain MS Access databases on events, equipment, and training
• Develop and maintain registry of relevant documentation and communication
• Assist in organising meetings/events, including coordinating logistics and drafting meeting notes
• Receive and handle correspondence
• Maintain and distribute events calendar
• Arrangement appointments and travel
• Keep track of minor expenditures, including initial processing of invoices
• Draft summaries of selected EPS activities, as input to progress reports.

Qualifications:

• Minimum 5 years experience in a similar role, such as project administrator/coordinator, event organiser, executive assistant, personal assistant to senior executive University-level education with excellent grades
• Demonstrated excellent proficiency with MS Access (particularly preparing and maintaining an events database)
• Demonstrated skill in written communication, including announcements, brief reports, letters, memos, and e-mails
• Good computer skills in at least e-mail correspondence, internet search, word processing, and spreadsheet.
• Other desirable skills: book-keeping and driver's license.

Other Matters:

The incumbent will function on an "independent consultant" basis for one year, with a possible extension for another year, and work at NEMA's Nairobi-based headquarters.

NEMA reserves the right to not fill position, or reduce the contract duration.

Applications:

Written applications must be submitted via mail or delivery by 04:00 pm on 15th July 2009, in a sealed envelope, clearly marked as follows:

The Director-General
National Environment Management Authority
P.O. Box 67839-00200
Popo Road, off Mombasa Road

South "C" area, opposite Bellevue Drive-in Cinema
Nairobi, Kenya

Reference: EPS Administrative Assistant

E-mail: dgnema @ swiftkenya.com

Website: www.nema.go.ke