Field Liaison Assistant Job Vacancy: Food Security Analysis Unit (FSAU)

The Food Security and Nutrition Analysis Unit- Somalia (FSNAU) seeks to provide evidence-based analysis of Somali food, nutrition and livelihood security to enable both short-term emergency responses and long-term strategic planning to promote food and livelihood security for Somali people.

Closing date: 26 Jun 2009

Location: Kenya - Nairobi

Addtional location information: Nairobi, Kenya, with possible travel to Somalia

Under the overall supervision of the Chief Technical Adviser and direct supervision of the Operations Liaison Officer, the Field Liaison Assistant serves as first point of contact for all field staff on operational issues, making best use of all available communication means, and generally assists the Operations Liaison Officer in carrying out her field support functions.

Specifically, the Field Liaison Assistant performs the following duties:

• Receives communications on operational matters from the field, routes them to colleagues for appropriate action, follows up on actions to ensure their completion, and keeps field staff informed of the status of pending and completed actions.
• Ensures receipt by all field staff of key messages from management.
• Makes security clearance requests on behalf of field staff in compliance with UN security regulations and follows up on their approval.
• Tracks staff movements in the field using the Field Information Capture System (FICS), follows up missing inputs and apparent anomalies, and brings these to the attention of appropriate managers and colleagues; in a timely manner
• Regularly checks field staff information in FIAN, ensures prompt input from staff on any changes, and updates FIAN.
• Maintains leave records for field staff, and processes their applications for leave for operational clearance.
• Collects general information from field staff on their work and travel conditions for input into operations databases.
• Assists in the arrangement of and follow up on Travel Authorizations and Mission Travel Claims, salary payments, medical certificates and contracts from Field staff.
• Files and indexes all documents related to these duties using the Operations Digital Filing System.
• Performs other related duties as instructed by the Operations Liaison Officer.
  

Minimum Requirements

• Graduate of secondary school
• Fluency in Somali and English Languages
• Competency in software with MS word, MS Excel, MS Access, and related applications
• Good knowledge of office equipment (fax, telephone & photocopy)
• Experience in office work environment
  

Desirable Qualities

• Ability to work swiftly and efficiently with all staff members with complete neutrality
• Persistence and extreme attention to detail and follow up
• Strong inter-cultural skills
• Responsible and solution based
• Accepts supervision but is self-motivated
  

How to apply

Candidates are requested to submit a cover letter quoting the Position Title and Vacancy Announcement No. FAO/FSNAU/VI/2009/007, along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form (available at http://www.fao.org/VA/adm11e.dot).

E-mail is the preferred means of receipt and the application should be sent to jobs @ fsnau.org.

The subject line of the e-mail message should read CONFIDENTIAL – FAO/FSNAU/VI/2009/007.

Applications may not be faxed.

Applications must be received by the deadline. Late applications will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.