This is a key position reporting to the Chairman.
The jobholder will provide personal and administrative assistance to the Chairman.
Key accountabilities will include:
•Manage the Chairman’s diary and ensure programme for the day is followed with minimal interruption.
• Manage all incoming and outgoing calls.
• Arranges travel schedule and reservations. Prepare itineraries, reservations, and accommodations
• Handle all routine and non-routine correspondence, emails and faxes addressed to the Chairman
•Maintain an efficient filling system
• Coordinate logistics, PR activities and Meetings (internal & external)
• Oversee Chairman’s Office Operations, procurement, general administration
• Assist in preparation of Board meeting papers, presentations etc.
• Coordination of projects managed under the Chairman’s Office
• To research information for the Chairman and liaise with other departments to obtain information
Ideal Candidate Profile
• Diploma in Secretarial studies or Business Administration. A degree in the related field would be an added advantage.
• 5 years experience of which two (2) must be in a senior secretarial position.
• Technical skills – knowledge to be able to perform the job effectively e.g. Secretarial skills
• Computer skills - Practical knowledge of Microsoft Office including Word, Outlook, Excel and PowerPoint
• Records management – ability to deal with information effectively e.g. receives letters, draft responses, write good reports and file appropriately
• Interpersonal skills – ability to deal with both staff and clients at all levels in a courteous and professional manner
• Good planning, coordination and organizational skills
• Excellent communication, both written and oral
• Ability to exercise the highest level of responsibility, discretion and confidentialityPlease send your application stating your current remuneration to;
recruit@spanimage-ke.com
Deadline for applications: 6th July 2009
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