The European Union’s Humanitarian Aid Department (ECHO)
is seeking an
OPERATION SECRETARY
Role:
The Operation Secretary based in Nairobi will be working closely with ECHO’s Sector Support Team of international technical experts to ensure the quality of European Commission’s development policies by:
• Providing secretarial support to the international technical staff (i.e. write correspondence in English and French languages, phone calls, arrange appointments, compiling background material, photocopies, filing, etc.).
• Maintaining planning & movement record – who’s where and when for the international technical staff.
• Receiving and dispatching communication by e-mail, fax, post and telephone.
Required qualifications:
• Minimum Advanced level in Secretarial Studies
• Minimum 3 years working experience in administration or secretarial position.
• Working experience with International Organisation, NGO or Embassy is highly desirable
• Excellent proficiency in English
• Good knowledge of French as a working language will be an advantage
• Good knowledge in office IT applications.
Required Skills:
Accuracy, dynamic, high sense of initiative and organisation, strong motivation, friendly and team worker, willing to accommodate different tasks in a flexible way, good communication skills reporting capacities and ability to meet deadlines.
Please apply in writing with CV, references, copies of all work certificates, a recent passport photograph and daytime telephone contact to The Regional Administrative Coordinator, European Commission’s Humanitarian Aid Department (ECHO), P.O. Box 49991- 00100, Nairobi at the latest by noon 24th July 2009 in a sealed envelope or by hand indicating the post on the envelope - no electronic application will be accepted.
All these documents are compulsory – incomplete application won’t be taken into account.
Candidates who have not been contacted by 30th August 2009 should consider that they have not been selected for interview and test.
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