Financial Accountant Job Announcement: AED Kenya

Position: Financial Accountant

Supervisor: Regional Coordinator

Duration: Eight (8) months renewable subject to availability of funding

Background:

The purpose of the PEPFAR/NPI Grantee Capacity Building Program is to work with NGOs in Eastern Africa in collaboration with US Government (USG) PEPFAR teams to strengthen their capacity to administer their PEPFAR agreements in accordance with USG and Agency policies and procedures, improve the quality of services provided, and
develop indigenous capacity to address HIV/AIDS to promote the sustainability of host nations’ efforts.

Essential responsibilities:

The Financial Accountant (FA) reports to the Finance & Operations Manager on technical issues and is responsible for assisting with general field office accounting work, financial monitoring, financial reporting as well as assisting with some grant-related finance matters.

S/he will coordinate with the Finance & Operations Manager to ensure that these duties are correctly and accurately administered and that all vouchers and grants are processed in a timely and efficient manner.

Additionally the FA will be responsible for ensuring that AED and USAID financial requirements are being met.

Specific tasks include:

1. Field Office Financial Accounting

• Financial oversight and control in liaison with the Finance & Operations Manager
• Preparing monthly imprest fund reports and bank reconciliation statements using QuickBooks.
  
• Ensuring that expenses are coded properly and that documentation is complete and presented in chronological order
• Submitting Monthly Financial Reports to the AED Home Office. This includes Imprest Fund reports, bank reconciliation statements, funds projections and ad hoc financial reports.
• Preparing budgets, pipeline reports and ad hoc financial analyses as requested by COP
• Reviewing all Petty Cash Payments & Preparing Replenishment checks.
• Reviewing travel expenses and ensuring that travel advances are properly accounted for and reconciled
• Preparing payment vouchers and checks.
• Managing Bank and Petty Cash Funds. Liaise with AED bankers as appropriate
• Managing personnel payroll and custodian of all payroll related transactions

Qualifications:

• Knowledge of accounting principles required.
• Knowledge of USAID funding regulations will be an added advantage.
• At least 3 years relevant experience or equivalent combination of education and work experience
• Degree in one of the following or related fields: Accounting, Business Administration, Economics, Finance, International Administration or International Business
• At least CPA/ACCA level II training
• Proficiency in QuickBooks, MS Word & MS Excel.

Those fulfilling the requirements of the position should submit their application together with a detailed CV and all relevant attachments to recruit @ aedkenya.org by COB 31st July, 2009.

Please quote the job title on the subject.

Only shortlisted candidates will be contacted