IFC, a member of the World Bank Group (WBG), in Nairobi, Kenya is seeking to recruit 2 dynamic, outgoing, organized and suitably qualified candidates to fill two Team Assistant posts in Nairobi, Kenya. The primary objective of the Team Assistants will be to supportnon-administrative staff and also be a team member of the large group in the office. The selected candidates must be willing to be fully involved in the substance of their program’s work and thrive upon challenge. The appointments are for an initial 2-year period.
Duties and responsibilities include, but are not limited to the following:
The Team Assistants will work under the close supervision of the Country Office Administrator who provides supervision and guidance to the administrative client support staff. His/her main responsibilities will be, but not limited to:
• Drafting routine correspondence and proofreading and editing materials using proper grammar, punctuation, and style;
• Incorporating agreed upon review comments into documents, making full use of shared drives and software capabilities;
• Using word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard WBG formats and distribution;
• Coordinating schedules taking priority into account, monitoring changes, and communicating the information to staff inside and outside the immediate work unit, including officials outside the WBG;
• Solving non-routine problems (e.g., responding to requests requiring file search, etc.);
• Assisting in preparation of conferences, seminars, workshops and training;
• Tracking assigned project steps/timetables, coordinating with relevant staff and providing assistance and/or information on project-related matters;
• Maintaining current distribution lists, phone/address lists of project/product contacts, and distributing documents for relevant task team;
• Maintaining up-to-date work unit project and other files (both paper and electronic);
• Corresponding with vendors to solicit price quotations for supplies.
• Requesting appointments for the Nairobi Staff and visiting mission.
• Booking for business travels. Obtaining ticket from travel agency, requesting visa for staff.
• Coordinate Airport transfer.
• And any other duties assigned.
Selection criteria:
• Secretarial qualifications or equivalent diploma and 3-5 years relevant work experience;
• Proficiency in using advanced functions on WBG standard computer applications (Windows
applications: Microsoft Word, Excel and PowerPoint);
• Knowledge of/and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Ability to retrieve reference materials from various sources ;
• Committed, dedicated and proactive team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
• Proficiency in English skills (verbal and written);
• Effective time management and organizational skills;
Please visit IFC’s career website at www.ifc.org/careers for the full job description. Click on “Current Opportunities” and submit your information on-line. No telephone calls, faxes, or hard copies of resumes will be accepted.
Closing date for applications will be July 31, 2009. Please note that ONLY short listed candidates will be contacted.
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