Solidarites End of Project Evaluation Career Opportunity

End of Project Evaluation

Project: Response Mechanisms for IDPs and Conflict / Drought affected people in South Somalia

Date: 13th July 2009

Terms of Reference

• Country: Somalia
• Location : Afmadow District – South Somalia
• Starting date: 1st August 2009 (24 days consultancy)
• Duration of the field mission: 16 days
• Time dedicated to the desk review: 4 days
• Time dedicated to report writing: 4 days
• Under responsibility of: Program Coordinator
• Funding Sources for the evaluation: DFID
  

Presentation of Solidarités

Solidarités is an international humanitarian organisation which provides assistance to population affected by natural disaster or man-made crisis. For 28 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter. In the Horn of Africa, Solidarités is currently implementing food security, water and sanitation projects in Kenya, Somalia, and South Sudan.

SOLIDARITES has been coordinating various programmes in South Somalia - Afmadow and Bardera districts; these programmes include food security and water and sanitation interventions as well as RRM for people affected either by the long conflict of Somalia or by recurrent climatic hazards.

Presentation of the project / programme to be evaluated

Historic background

The Afmadow Rapid Response Mechanism for IDPs and conflict Affected population program began in May 2007 with the aim to directly assist IDPs and displaced persons through the distribution of NFI kits and undertaking an IDP tracking program. Additionally, the program has a strong component to support hosting communities through water and sanitation activities.

During the first phase of the program, the program aimed at increasing the resilience capacity of the population living in South Somalia through the following key activities:

• Community mobilisation
• Registration of the IDPs and local population.
• Procurement, transport and distribution of emergency kits.
• Construction of 200 emergency latrines.
• 3 Health education sessions.
• Construction of 10 public latrines.
• Rehabilitation of at least 5 basic infrastructures.
• Protection of 5 boreholes.
• Rehabilitation and protection of 6 rainwater collectors

Phase II - Response Mechanisms for IDPs and Conflict / Drought affected people in South Somalia

Objectives and results

The aim of the on-going DFID intervention is to “decrease drought and sanitation vulnerabilities through building the capacity of local resilience and rapid response mechanism in Afmadow district, South Somalia”

Three results are expected at the end of the programme:

• Result 1: Sustainable access to safe drinking water has improved for 96,000 direct beneficiaries living in Afmadow district
• Result 2: Sanitation conditions have improved for 96,000 beneficiaries living in Afmadow district
• Result 3: At least two strategies to diversify livelihood and to increase resilience to drought have been identified and tested with 120 direct beneficiaries.
  

Activities per result

In order to achieve the first result, the following activities are being implemented:

• Community mobilisation : program launch workshop and continuous mobilisation
• 14 underground tanks of 90m3
• 5 pans with innovative design to reduce evaporation are desilted / constructed and capacity building trainings are performed
• 11 infiltration wells are built on rain water catchments in the 10 communities to improve quality of water
• 1 borehole is repaired in Hosingo, the water tank rehabilitated, the distribution system rehabilitated, 1 water kiosk added, and 3 trough rehabilitated and capacity building trainings are performed
• 1 boreholes (Hosingo) is protected (fencing)
• A monitoring system to detect early signs of drought is in place
• Water trucking capacity is put in place during emergency drought phase
• Vital spare parts for maintenance and repair of 6 boreholes are purchased and capacity building for borehole technical maintenance are performed
  

the following activities are being implemented to achieve result 2:

• Community mobilization : Program Launch workshop and continuous mobilization
• Mobile Hygiene promotion sessions and household visits are performed in the target area, including pastoralists semi-permanent settlements
• Hygiene kits are purchased to distribute during hygiene promotion sessions
• A cholera contingency plan is prepared with the communities, with stock pre-positioned
• 350 family latrines are built in Somalia
• 50 family latrines are built in Liboi
• 8 units of public latrines are built, and maintained by hygiene committee a management committee.
• Solid Waste management is performed by local CBOs and Sanitation committees, and capacity building trainings are performed
• 6 public structures are rehabilitated / constructed
• IDP’s tracking is performed continuously throughout the year

The following activities will be implemented to diversify livelihood and to increase resilience to drought for 120 beneficiaries to achieve the third result.

• Community mobilization: opening workshop and on continuous mobilization
• Constitution of 3 groups, training and capacity building
• A pilot project on fodder production
• A pilot project of honey production
• Constitution of 3 groups, training and capacity building

Purposes of the evaluation

The purpose of this evaluation is to meet donor requirement as well to draw lessons from the experience that the programme team has built so far.

This evaluation will phase II (current phase) of the project, evaluating each and every activity as per the proposal. A comprehensive report will be prepared on completion of the evaluation.

Recommendations from the final evaluation will help in defining future interventions in the area if necessary in regard to the evolution of the humanitarian context.

Scope and focus

The evaluation will focus on the operation’s approach, the implementation process and the performance of the current programme with reflection of the previous phase (phase 1). The evaluation must give answers to the following questions:

• Did expected results fit to needs before the intervention? (relevance)
• Do expected results still fit to the major current needs? (relevance)
• Does the program cover the initially targeted population? (coverage)
• Should the program widen or narrow its targeted population? (relevance and coverage)
• Is the time frame of the proposal respected? (effectiveness)
• So far are expected results in the way to be met? (effectiveness)
• Are the means used to lead activities well optimized? (efficiency)
• Were some means wasted during the implementation so far? (efficiency)
• Are results of activities sustainable and to what extend? (sustainability)
• What negative or positive midterm or long term impact can one already foresee? (impact)
• Is the program coherent with local authorities’ policies? If no, is this a bad or a good thing? (Coherence).
  

The evaluation should also assess the appreciation of the programme by the beneficiaries as well as their participation at various levels of the project management cycle.

Finally, the evaluation should assess how the implementation of the programme is respectful of the ethic of humanitarian practice vis-à-vis the SPHERE standards and the Code of conduct for the Red Cross Movement and for NGO during emergency intervention.

Evaluation process and methods

• The evaluation methods should be clearly outlined in the report and their appropriateness, relative to the evaluation's primary purpose, focus and users, should be explained pointing out the strengths and weaknesses of the methods. A description of the overall flow of the evaluation process (i.e. sequence of the key stages) should be given in the evaluation report. The evaluation approach and the methods used to collect and analyze data should also be described. The nature (e.g., external or mixed) and make up of the team (e.g. sectoral expertise, local knowledge, gender balance) and its appropriateness for the evaluation should be outlined.
• The evaluation report should outline the sources of biases that might affect the evaluation and how these have been addressed.
• The evaluation report should also present the key constraints to carrying out the evaluation (e.g., lack of baseline data, lack of access to key information sources, use of translators), and the effect of these constraints.
• Whenever secondary sources will be referred to, the evaluator should indicate the level of reliability of the given information.
• After the field work, the evaluation team will present and discuss with the project team the preliminary findings and the proposed recommendations.
• A first draft of the evaluation report should be shared with the coordination team of solidarItés Kenya-Somalia before a final version is sent to the donor.

Procedures and logistics

• The evaluation team must comply with SOLIDARITÉS’ rules and procedures related to security and relations with the media.
• The evaluation team must respect the ethic and the deontology related to evaluation practice
• While working in Nairobi, the evaluation team will find office space in the offices of SOLIDARITÉS.
• Logistics, movement and security would be provided and organised by SOLIDARITES team

Deliverables

The evaluation report should include at least:

• A narrative report on findings and recommendations bases on the evaluation (max 30 pages) including an executive summary (2 pages maximum); the format of the report will be given in annexes.
• A separate table summarizing the main findings and the lessons learnt.
• A separate table showing the different recommendations and tips for their implementation
• Relevant maps and photographs of the assessed zone and programme.
• A Power point presentation of the main findings and recommendations of the evaluation must be submitted to solidarités in order to facilitate dissemination of the results of the evaluation to stakeholders.

Documents of reference (on request only)

• Proposal and LFA
• All donor quarterly reports
• Mid term evaluation report
• Current organizational chart
• Last Activity Progress Update of the programme
• Relevant maps

Qualification of the Lead consultant

• University degree in Project management, Water and Sanitation or related field
• Minimum 5 years of proven experience with NGOs
• Proven experience in similar evaluation context (Somalia)
• Strong methodology and writing capacities
• Somali speaker would be an added advantage

How to apply

Please send your proposal, highlighting the following:

• A brief introduction of bidding firm or person attaching relevant CVs
• Your understanding of the Terms of Reference
• Proposed methodology and approach
• Proposed work plan and budget
• Your availability

All relevant information (CV, cover letter, copies of testimonials, certificate of works, 3 contact references) should be sent to jobapplication @ solidarites-kenya-som.org by COB 24th July 2009

Please indicate the words ‘Final Evaluation – Afmadow Program’ as the title of the application e-mail. Solidarites will evaluate all proposals meeting the specified criteria.